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Error Message "the Pivottable Field Is Not Valid"

I get the error message "The PivotTable field name is not valid. To create a PivotTable report, you must use data that is organized as a list with labeled columns. If you are changing the name of a pivot Table field, you must type a new name for the field." when I try to make a pivot-table.

Any idea what I can do?


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Similar Topics

I am setting up a PivotTable and only want to show the actual raw data values in the PivotTable field and NOT any sum, count, average, max, min, etc etc.

How can I do this? I only seem to have the options for sums, counts, etc. There are no options for just presenting the data.

So for example, rather than a PivotTable that results in counts of 1, 1, 1 in each cell, I want it to show Compay1, Company2, Company3, etc.

I get the error message "reference is not valid" each time I open my spreadsheet. I get this message three times, and once I am done clicking ok on all three of them, my spreadsheet works just fine. The problem is, I have to send it to a bunch people.

I have a sheet with raw data a sheet with pivot tables a sheet with a dashboard and a simple macro
I don't have any #REF cells either.

Someone has any idea of what could be the problem?




Im working with a large data spreadsheet that has Yes and No answers in different columns. There are blanks within the selection too.
I need to calculate only the Yes.
I have tried using the filters in the Pivot Table field list and they are not working.
So now i'm trying to add a COUNTIF formula in the Calculated Fields section.
The formula I'm using is =Countif('Time limit extension'="yes") and i get the answer "too few."
What should I be using in the formula to get the calculated field to work? I have search the whole forum and I haven't found an answer that can help me.

Please HELP!!!

Hi everyone,

I found an excellent macro this morning that allows the user to filter a pivot table based on the value found in a specific cell. This cell essentially acts as a search bar, allowing the user to type in what they are looking for rather than select it from a drop-down list.

The macro works perfectly for my purposes except in one regard: I can no longer perform a "show all" filter. If I leave the "search bar" cell blank, the pivot table shows nothing. I'm sure that there is an easy fix for this but I'm still learning the basics of how to write and use macros. How can I change the code so that when I leave the cell blank, the pivot table shows all? The search bar cell is D2.

Thanks for your time!

Also, I cannot move the Pivot Table from the new Worksheet it is created in, to my existing Worksheet.

I am running Excel 2011 for Mac.

I have a Worksheet with a small amount of data, and when I click the Pivot Table button it automatically creates the Pivot Table in a new Worksheet. The Pivot Table data is fine, but I want it to display alongside the source data.
I've tried using the Move Pivot Table option and choosing to Create Pivot Table in Existing Worksheet and choosing a source cell alongside my current data, but nothing appears. Also, I checked in Edit menu and found that the Pivot Table appears to have not even been created/moved because there is no option to undo it.

Appreciate any help, let me know if you have any further questions.


I have a very simple pivot table that I am trying to use as a data source for a VLOOKUP request. Unfortunately, every time I do it I get the result #NA. I have tried recreating the results from the pivot table in the worksheet next to it, and am able to use VLOOKUP on them successfully, but as soon as I point the VLOOKUP array to the pivot table, I get the #NA result

Can VLOOKUP be used on pivot tables? If so, is there any special syntax I need to use?


In my pivot table I have a lot of cells without any data. The report looks like garbage with all the (BLANK) sohowing up in the report.

I've tried condtional formatting where if the cells = (BLANK) it woulf format them as white -did not work

I tried the pivot table options and clicking on the box "for empty cells show" and set it to 0 then empty but that did not work.

any Ideas???


I have a large spreadsheet in Excel 2007. I am converting it to a .csv file to import in to another program. I need to delete all commas from all data.

When I try to replace all commas (with nothing or with another character), I get the error message "The formula you typed contains an error."

I have tried various formats (text, general, etc.) and various file types (.xls,.xlsx, .csv) and still get the same error.

I need to create a IF statement where it will count the character length and if not 6 then add leading zeros to field to make a fixed 6 character length .. so if field is 489 then the if statment would make it 000489

I was wondering if there is a way of getting a macro to open the "save as" dialogue box and then have it fill in the "file name" field.

I dont want it to actually make the save though as I want the user to have the chance to check that the save location is correct and the option to change the filename if required.


Hi there,

I have a spreadsheet with some cells setup with a drop-down list containing
Y, N or N/A

This is being used on a TabletPC but if I make a mistake or need to change
back to a blank field I have to invoke the soft keyboard, activate the cell
and hit backspace then close the soft keyboard - quite a long-winded
procedure just to change an incorrect choice!

What I would like to do is add a blank to the list so if I have to revert
back to a blank I can just use the stylus to choose a blank from the chooser

How do I add the option of inputting a blank from the Data Validation List
bearing in mind I am using the Data Validation Source box for entering my
choices directly and not specifying a range of cells?

I have tried adding "" and even a space to no avail.

Although not a betting man I would wager there is a simple 'fix' for this
but things are only simple if you know how in the first instance! ;^)

Thanks & regards,

I have a pivot chart with a bunch of data series, and every time we
include/exclude one of the series to see how the chart changes, all the
colors change and we have to spend time re-identifying which series is
which, using the legend to check the colors.

Is there a way to "lock" the colors, so that the bars stay the same colors
regardless of whether other bars are included/excluded?


Hi Excel experts,
I am working on a worksheet, and would like to have an entire row transferred to another worksheet based upon a certain cell's value.

Having searched through the many solved threads on this site, I attempted to customize some of the code to my worksheet. Not being proficient in Macro/VBA, I failed. I figured I would ask for help, and see if anyone can provide what I am looking for.

Basically, I am attempting to construct a "work in process" file, and would like all completed work to be deleted from the work in process sheet, and transferred to a sheet that contains a running list of all work completed.

Attached is an example of what I am working on. I would like Column Q (Status) to determine if a row can be moved to a sheet that contains the list of all work completed, and eliminated from the original sheet. Once Status is updated to "Complete", it would be helpful to be able to run a macro/click a button that would perform the transfer.

Can anyone assist?



Recently, I find that the Pivot Table toolbar does not show up when I activate it. I have reinstalled Excel but it still does not show up when I activate it in the Pivot Table. Can someone advise me on what settings I shoudl do to turn it on again ? Thanks.

I often use if statements to return empty cells, for example:


The trailing "" returns an empty cell. The problem is, it is not TRULY empty. If I fill that formula down, I cannot, for example, jump from one "ERROR" cell to the next by hitting Ctrl arrow-down because it seems to think that these empty cells have contents.

Is there a way to designate, in such a formula as above, to return a TRULY empty cell?



Try this...

There are some valid datas in the cells A2 (Eg. 100), B2(Eg. 200), C2 and D2.
Data validation is used in cell K2 to limit it to a set of values.

Can we implement this formula?

A2=A3; B2=B3; C2=C3; D2=D3; K2=K3;
no change to any values.

Thanks in advance...

Dear Sir,

If any one could give me a solution for this its will be a great help for me.

I am working in a bank and on every day we receive Month to date data of Loans and advances made by every branch with Region wise total and manager wise total. With Sum of loan and count of loan. In our MIS format the in A coulum branches are sorted and listed in a sequence with sub total Region. I have data where if if do the pivot and change the data the out put should be displayed accordingly in the MIS format. Can any one help me how can we do this or is there any other office addins/softwares are available if so the data is changed on a daily basis and if we do the pivot it will automatically copy the data to the MIS format.


I would like to copy a small table from Word into one cell in an Excel
worksheet. The first column of the table is a list of numbers. I tried
converting the table into text with manual line breaks and tab stops to
divide columns and rows, but that didn't solve my problem.

Excel pastes the data into several rows. When I try to merge them, I
get a warning that the selection contains multiple data values, and
merging into one cell keeps the upper-left most data only.

What I tried that didn't work:
* Formatting the Excel cells as text before pasting the data.
* The various options for "Paste Special." The closest I got was
inserting the table as a Document Object, which could be a workaround,
I guess.
What I am saving for when all else fails:
* The obvious solution of copying row by row into one Excel cell.

The data in the table is information about my dad's medications. I
would like to have reference charts of how to identify the strength of
each tablet by its color and markings. I got the info from the
manufacturers' websites and entered it into tables in Word, which I
would like to copy into a more comprehensive file I am creating in
Excel. The first column of each table is the strength of the tablet,
entered as 1 mg., 2 mg., etc. The subsequent columns describe the
shape, color, and markings. There are 3 tables, each with about 4-5

Is there a way to copy each one - whether as a table or as text - into
a single Excel cell without losing data?

Many thanks.

How do I get the colors to change automatically when I use a drop down list.
Per say here is what I am trying to do

If a certain "word" is used from the drop down list I want the background of
that cell to change its color to "green." And if later I change the "word" to
another from the drop down list, it will change it's color to a specified

The drop down list that I use was created from cells that have the colors
already in the "word", but I do not know how to make the list show the colors
so it puts the word & color automatically in the drop down list to the cell
with the drop down (if that makes any sense).

If there is a way, please spell it out simple enough for me to understand,
as I don't know fully the capabilities of formulas or vba.

I found this solution for "drop down list with hyperlink" but it did not work.

Perhaps a better solution is to use a workaround that relies on the HYPERLINK function to refer to whatever is selected in the drop-down list. For instance, if you have your data validation drop-down list in cell A1, then you might put the following formula in cell B1:

=HYPERLINK(A1, "Goto Link")

The solution directly above provides exactly what I am looking for
in the field where I write the formula, but it fails to hyperlink.
I have created a drop down list and linked each one of them to a
specific worksheet. When I select them individually they link to
appropriate worksheet. But when I select them in the drop down
list I receive the following error when I select the Hyperlink in
cell B1 as directed above.

"Cannot open the specified file"

Any thoughts?


i want to retain the data and format, but get rid of the pivot capacity before sharing the spreadsheet. right now if a copy/paste special, i can get the data, but not the formats, any suggestions?


I'd like help in creating a macro that deletes an entire row that has emtpy cells in col B, C & D in the same row.
So for example if I have empty cells in b3,c3 & d3 I'd like the row deleted.

I've used the code below for just column B but I need to include column C & D as well. I tried putting Columns("B:D") but it deletes everything.


Sub Step4()
 On Error Resume Next
End Sub

I'm sure it's something simple... like me !

Any help much appreciated


Hello all,

New to the forums.

I'm in the process of creating a new report and I'm stuck.

My report consists of a set target in a field, a score and percentage of target.

e.g Target is 400

score is 450.

Percentage is 1.125 of target. (=score/target)

Now what I would like to do is create a formula that does not go above 100%, but instead work in reverse if you go over the target.

E.g. Target 400 .. Score was 450 ... percentage of target is 87.5%

Thanks in advanced.

Is there an on error exit sub command. I would like my Macro to just stop running if there is an error instead of an error message popping up. Thanks in advance


My Cell C3 is a numeric value.....I have set conditional formatting to
make the text red and bold when the number is equal or less than 10,000
is there a way I can make cell E3 display a message when the C3
condition is true?? or if not a message is there a way to make a
message box pop up when my C3 condition of less then or equal to 10,000
is true?

how would I do something like this?

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